Administration and Procurement Manager

Job Title: Administration and Procurement Manager

Location: Hyderabad, India

Experience Level: 5+ Years

About Us: At KDM Engineers Group, we are committed to delivering excellence in our administrative and operational functions. Our dynamic team ensures that the organization’s day-to-day activities run smoothly, from managing procurement to maintaining office infrastructure. We are seeking a skilled Administration and Procurement Manager to join us and drive efficiency across multiple administrative functions.

Job Description: We are looking for an experienced Administration and Procurement Manager to lead and manage our office operations, procurement activities, and vendor relations. The ideal candidate will possess strong organizational and leadership skills, with a proven ability to oversee administrative services, manage procurement processes, and ensure a well-maintained and efficient work environment.

Responsibilities:

        1) Front Desk Management:

1. 1. Ensure the front desk is staffed and provides a professional and welcoming environment.
   2. Supervise and train front desk staff for effective reception duties.

        2) Mail and Courier Management:

1. 1. Maintain a comprehensive registry for all incoming and outgoing mail, parcels, and couriers.
   2. Ensure efficient tracking, documentation, and delivery.

        3) Meetings and Events Coordination:

1. 1. Plan, coordinate, and facilitate internal meetings, conferences, and events.
   2. Collaborate with departments to meet their event and meeting requirements.

        4) Office Amenities and Maintenance:

1. 1. Manage office amenities, including kitchens and common areas, ensuring they are well-stocked and maintained.
   2. Oversee routine office maintenance and repairs, collaborating with external service providers.

        5) Procurement and Vendor Management:

1. 1. Identify and source office supplies and equipment.
   2. Build and maintain relationships with vendors, negotiate contracts, and ensure timely deliveries.

        6) New Employee Onboarding:

1. 1. Collaborate with HR to ensure a smooth induction process for new employees, including setting up workstations, ID cards, and system access.

        7) Travel and Accommodation Arrangements:

1. 1. Manage travel bookings, accommodations, and transportation for employees.
   2. Maintain records of itineraries and travel-related expenses.

        8) Asset and Fleet Management:

1. 1. Track IT assets and software licenses, ensuring compliance and managing lifecycles.
   2. Oversee vehicle fleet usage, maintenance, and servicing schedules.

        9) Finance and Billing Coordination:

1. 1. Coordinate and ensure the timely payment of bills, utilities, and vendor invoices.
   2. Monitor expenses and maintain accurate financial records.

        10) Timesheet and Data Management:

1. 1. Implement systems for collecting and consolidating employee timesheets.
   2. Verify timesheet accuracy and submit them for payroll processing and project tracking.

Qualifications:

1. Bachelor’s degree.
2. 5+ years of experience in administrative and procurement roles.

Skills:

1. Competitive salary and performance-based incentives.
2. Opportunities for professional development and growth within the company.
3. Collaborative and supportive work environment.

Application Instructions: 

Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and interest in the role to [email protected]. Please include “Administration and Procurement Manager Application” in the subject line of your email.

Why Join Us: 

Join KDM Engineers Group and be a part of a team that is at the forefront of the engineering services industry. We look forward to welcoming you to our growing team!

Website: https://kdmengineers.com/